Join the Craftcation Crew!
VOLUNTEERING AT CRAFTCATION IS A GREAT WAY TO ATTEND OUR CONFERENCE ON A BUDGET, GIVE BACK TO OUR CREATIVE COMMUNITY, MEET NEW PEOPLE AND HAVE FUN!
It takes a village to create a conference of this magnitude and we rely heavily on our volunteers to help make it all happen. The Craftcation Crew program trades volunteer work days for complimentary registration to our conference. PLUS, you’ll make new friends and have a blast doing it!
We are currently seeking reliable volunteers who can work independently, are comfortable in a fast-paced environment, are able to roll with the punches, understand the role our conference plays in the the creative community and will effectively represent the Dear Handmade Life/Craftcation mission and brand to our attendees.
WHICH DEPARTMENT IS RIGHT FOR ME?
There is truly something for every skillset. We have positions across seven different departments: Event Prep*, Setup and Teardown, Craft Workshop Support, Attendee Check-in and Welcome, AV & Tech Support, Events & Decor and Pop-Up Shop. Each of these departments includes different service opportunities and requirements.
- Event Prep shifts take place at our warehouse in Brea, CA in the weeks leading up to the conference. This department requires a commitment of 3 shifts. Volunteers in this department focus on inventorying, organizing and packing supplies and decor.
- The Setup and Teardown department requires a commitment of 2 shifts. This department is responsible for unloading the moving truck before the conference, distributing supplies and decor to their respective locations at the venue as well as tearing down at the end of the conference and loading up the moving truck.
- The Craft Workshop Support crew requires a commitment of 2 shifts during the conference. These volunteers assist with daily classroom setup, cleanup between workshops, presenter support and more.
- The Attendee Check-in/Welcome department requires a commitment of 2 shifts (Wed and Thursday of the conference) and is focused on welcoming attendees, answering questions, giving directions and being an inviting presence to our attendees.
- The AV & Tech Support department positions require a commitment of 2 shifts during the conference. These volunteers work to setup projectors and screens, operate presentations, provide handouts to attendees, support our AV manager at after hours events and more.
- The Events & Decor department requires a commitment of ___ shifts at our after-hours events. These volunteers setup, decorate and prepare our special events and ensure these areas are cleaned up in preparation for the next day’s workshops.
- The Pop-Up Shop requires a commitment of 2 shifts during the conference. These volunteers are responsible for inventorying, merchandising, decorating and running the Pop-Up sho
what is included in my complimentary registration?
- Access to over 200+ craft, sewing, business and wellness workshops and activities
- After hours parties, hangouts and special events
- Our highly coveted gift bag filled with FREE goodies from our sponsors
- An invitation to join our exclusive online community for Craftcation Alumni
PLEASE NOTE:
- Volunteer spaces are limited and available on a first come, first served basis
- Filling out the application does NOT guarantee acceptance
- All crew members are responsible for their own travel and accommodation expenses. Discounted rooms at the conference venue are available to all attendees, including Crew members, and are available once registered
- While we would love to accept everyone into the Craftcation Crew, most of our positions REQUIRE being able to stand for long periods of time, lift 30+ pounds and move without limitations
- If you are currently registered for Craftcation 2024 and would like to join the Crew, we can defer your paid registration to another year and add you to this year’s Crew. We are not able to provide refunds for paid registration.
VOLUNTEER REQUIREMENTS:
| Minimum Age | 16+, under 18 requires legal guardian as registered attendee |
| Commitment | Minimum of 2 shifts, see department descriptions |
| Training | TBD |
| Dates |
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Departments and shifts:
We are looking for a group of crew members to help us set-up and tear-down in the days before and after the conference. Crew members in this department work (3) shifts in exchange for a full conference registration. You MUST be able to lift 35lbs, climb in and out of our U-Haul to unload supplies, potentially be on your feet for long periods of time and move around the hotel quickly.
Pre-Con / Set-Up:
Sunday, April 16: 12pm – 8pm
Work with the Craftcation team to unload our 26′ U-Haul and on-site storage unit. This shift will require a team that without physical limitations. These crew members will transport supplies, equipment, decor, furniture, etc. from the U-Haul parked in the hotel loading dock and distribute it to its respective classroom, area, etc.
Monday, April 17: 10am – 6pm / Tuesday: April 18 – 10am – 6pm
Assist the Craftcation department managers in setting up the conference. This includes decorating, building shelves and other furniture, packing gift bags, setting up classrooms to host craft workshops and more.
Load-Out / Tear Down:
Sunday, April 23: 9am – 6pm
All good things must come to an end. This shift is where we tear down the conference and pack everything in our 26′ U-Haul. This shift will require a team that without physical limitations. These crew members will tear down furniture and shelving, pack up supplies and equipment and more before packing them all back in the truck in the hotel loading dock.
Crew Members in this department work the (3) shifts listed above. After completion of your (3) Crew shifts, you are able to enjoy the remainder of the conference!
SHIFT REQUIREMENTS: 2 SHIFTS IN EXCHANGE FOR FREE REGISTRATION
DATE & LOCATION: April 19-23 at the Ventura Beach Marriott in Ventura, CA
Craft Workshop Crew Members work (2) shifts between April 19th & April 23rd. These assignments take place at our conference venue – the Ventura Beach Marriott. You MUST be able to lift 20lbs and move supplies around the hotel.
Your responsibilities will include (but are not limited to):
– Unpacking and organizing supplies in their respective classrooms
– Setting up craft classes with supplies before each workshop
– Checking attendees into workshops
– Cleaning up/setting up for next class
– Potentially assisting the teacher and students during the workshop.
– Tearing down and packing up supplies, loading U-Haul (Sunday 4/23 only)
SHIFT REQUIREMENTS: 2 SHIFTS IN EXCHANGE FOR FREE REGISTRATION
DATE & LOCATION: April 19 (9am – 6pm) & April 20 (8am – 5pm) at the Ventura Beach Marriott in Ventura, CA
Attendee Check-In Crew Members work both shifts listed above. These assignments take place at our conference venue – the Ventura Beach Marriott.
Your responsibilities will include (but are not limited to):
– Checking in attendees upon their arrival
– Distributing lanyards and gift bags
– Assisting attendees with any questions they may have
– Closing check-in table at the end of the day
– You may be asked to assist in a different department after check-in closes if the need arises. Please come prepared to be flexible.
SHIFT REQUIREMENTS: 2 SHIFTS IN EXCHANGE FOR FREE REGISTRATION
DATE & LOCATION: April 19 – 23 at the Ventura Beach Marriott in Ventura, CA
A/V and Tech Support Crew Members work (2) shifts between April 19th & April 23rd. IT experience is required!
Your responsibilities will include (but are not limited to):
– Prepping business workshop classrooms
– Setting up and running digital presentations
– Distributing handouts to attendees and helping presenters with any technical issues that may occur during workshops
– Closing the conference, packing supplies and equipment, loading the U-Haul (Sunday 4/23 only)
SHIFT REQUIREMENTS: 4 PARTIAL SHIFTS REQUIRED IN EXCHANGE FOR FREE REGISTRATION
DATES & LOCATION: April 19 (4:30pm – 7:30pm), April 20 (5:30pm – 8:30pm), April 21 (6pm – 9:30pm) and April 22 (6pm – 9:30pm) in Ventura, CA
Events and Decor Crew Members work all (4) shifts listed above. These assignments are partial shifts and take place at our conference venue – the Ventura Beach Marriott. This department allows for members to participate in workshops during the day and work their shifts at night!
Your responsibilities will include (but are not limited to):
– Assist with the setting up and tearing down of special events
– Making sure event areas are cleaned up and ready for the next day’s workshops/events
SHIFT REQUIREMENTS: 2 SHIFTS IN EXCHANGE FOR FREE REGISTRATION
DATES & LOCATION: April 19-23 at the Ventura Beach Marriott in Ventura, CA
Pop-Up Shop Crew Members work (2) shifts between April 19th & April 23rd.
Your responsibilities will include (but are not limited to):
– Installing decorations in the pop-up shop
Setting up or tearing down merchandise and prepping for sale
– Assisting attendees looking throughout the shop and processing sales
– Taking down merchandise and decor, packaging and shipping merch back to presenters, attendees, etc. (Sunday 4/23 only)
CRAFTCATION CREW MEMBER APPLICATION:
Please fill out the form below in its entirety. Select your preferred shifts as well as preferred departments. Keep in mind, this DOES NOT guarantee your placement in these shifts or departments. We will work hard to accommodate your requests, however, you may wind up assigned to an area that differs from your preferences as positions fill up and needs arise. Please come ready to be flexible.
You must press the SUBMIT button at the bottom of this form for your answers to be submitted successfully. Once you press submit, a confirmation screen will appear in place of the form, which will confirm that your application has been submitted successfully. (Note: You may have to scroll up to see the confirmation.) If there are any issues with your form submission, or if you do not see a confirmation page, please email katiemac@dearhandmadelife.com.
A member of our team will review your application and be in touch with next steps. Scheduling will be conducted after the final workshop schedule is released in at the end of 2023.
Thank you so much for helping us make this an amazing experience! Let’s make this the best Craftcation ever!
*By submitting the application below, you are agreeing to the terms outlined on this page.
