dear handmade life's

PATCHWORK SHOW

MODERN MAKERS FESTIVAL

vendor details and application

vendor application schedule

2020 APPLICATION SCHEDULE

  • Santa Rosa applications are open. Southern California applications are TBA, stay tuned.
  • Applications are currently open on a rolling basis due to COVID.  To apply, click here.
  • Vendor notifications will be sent within two weeks (usually sooner) of application submission. 

Upcoming show dates and locations are here

For up to date info, join our vendor mailing list.

I’d love to be a Patchwork Show vendor!

Send me vendor updates.

"You are truly awesome. I have been in business for nine years and I think you run my favorite show ever. It's affordable, it's organized, it's fun and quirky and crafty while still being really high quality… and most importantly, you guys care and that shines through."

-Dani, patchwork show vendor

vendor applications

Vendor applications for Santa Rosa are open and available below. Southern California shows are not confirmed, stay tuned. Please read all vendor FAQs (including COVID precautions) on this page before applying. 

Any vendor offering
non-edible products.

apply now

CRAFT VENDORS

Food applications are currently closed due to COVID county permit restrictions.

FOOD VENDORS

For junior makers under the age of 18.
apply now

JUNIOR MAKERS

Individuals, businesses and non-profits offering a service or experience in their booth.
apply now

EXPERIENCES

"I wanted to take the time to thank you so much for an amazing event. Not only was the staff incredibly sincere and helpful, the entire show was the best I've participated in."

-Kelly, patchwork show vendor

application process FAQ

Check the vendor application schedule on the top of this page.

Check the vendor application schedule on the top of this page.

If you are not accepted, we will refund your booth fee within seven business days of the regret notification. Your application fee will not be refunded.

Once applications close, we’ll open our waiting list. After a waiting list applicant is approved by the jury, they will be placed on the waiting list on a first come first serve basis. If a booth becomes available, we will email the applicant for confirmation and payment.

booth and setup FAQ

Booth fees are noted on the application and may vary based on size and festival location. All applications include a non-refundable $15 application fee that covers administrative and jury costs.

CURRENT BOOTH FEES:

  • $120 – 4×6 craft vendor
  • $165 – 10×10 craft vendors
  • $175 – craft truck
  • $165 – 10×10 pre-packaged food
  • $200 – food truck

Your booth fee includes space for you to set-up. We don’t provide any tents, tables, chairs, electricity or any other set-up items. We also don’t rent additional equipment. There is NO Wi-Fi or electricity at any locations.

Detailed set-up information will be emailed to you if you are accepted to the show. In the meantime, here is some helpful information.

FOR OUTDOOR BOOTHS: Small booths are 4’x6’ and large booths are 10’x10’. Large booth vendors usually bring a pop-up tent and small booth vendors often bring some type of patio umbrella. You are not required to provide a tent or umbrella for your booth but we suggest it, since it gets quite hot in the sun. Small booths are 4 feet deep and 6 feet across. Set-up for these shows is the morning of the event, usually starting at 8:30am. Some shows can get windy, so we suggest bringing weights and adjusting your booth in case of wind. 

FOR INDOOR SHOWS: No tents are allowed at indoor shows unless you are in a special outdoor booth. Sometimes we have a day before set-up option for these shows but usually set up will be the morning of show starting at 8:30am.

*Please note that Patchwork Show is a rain or shine event and we do not refund vendors due to unseasonable weather.

Patchwork Show does not offer shared booths, but you can apply for a small booth.

Patchwork Show vendors get creative and utilize their space well. You can find booth inspiration in our gallery of past shows.

general vendor FAQ

We are looking for unique products, handmade items, and a variety of creations to give the show a cohesive yet varied feel. Patchwork Show chooses vendors through a jury process based on product originality, quantity and branding in each category. Please make sure you take great pictures of your products, they speak volumes! We DON’T accept vendors who resell products that are not designed by them Ie: things like Mary Kay or Scentsy candles. Patchwork Show vendors must design their products and/or make their products. We do accept a small number of well-curated vintage vendors. 

Check out our online workshop Craft Show Success which gives you the tools, resources and confidence to prepare for and make the most of your time at craft shows so you can make money, build your customer base as well as your creative community plus get exposure for your brand. You can also click here for our tips on submitting a successful craft show application.

If you need to cancel you must do so four weeks before the show for a refund of your booth fee (application fees can’t be refunded). If you cancel after that, you forfeit your booth fee. Patchwork Show is a rain or shine event meaning we don’t refund vendors, cancel or reschedule the show due to unfortunate weather.

Legally, to sell anything anywhere in the state of California you must obtain a seller’s permit from CA State Board of Equalization and collect sales tax for all sales. Some cities where we hold Patchwork Show may ask for a copy of your permit. There also may be additional temporary city seller’s permits required. Info will be on the application. Patchwork Show is not responsible for collecting or making sure you collect and report tax revenues.

We have a very limited number of Experience Booths at each location. Experience Booth vendors provide a free service or experience (tip/suggested donations jars are permitted) for Patchwork Show guests in exchange for a complementary booth at the show. We share about Experience Booths on our social media and in our newsletter. Some examples of Experience Booths include DIY crafting, tarot readings, face painting, some types of musicians, massages, yoga, etc. Experience booths are not intended for handmade vendors. However, if you are a handmade vendor who is interested in providing an experience as an extension of your booth in exchange for a discount, please fill out our Craft Vendor Application. If you’d like to apply for an Experience Booth, please fill out the Experience Booth Application.

Please fill out our Experience Booth Application. Feel free to email us with any questions. The subject your email should be the show you are applying for + the name of your non-profit/community group. We accept a few groups per season, and you must be engaging in an activity during the event (not just table + flyer set-up).

We don’t accept any prepared food vendors (aside from food trucks). All food vendors must either be food trucks or pre-packaged food. Food vendors MUST FILL OUT THE FOOD APPLICATION and submit your health department permit paperwork WITH your application, details are HERE. Once your application is approved, we will send you an email for TFF permit for the given county of the event you applied for. For questions regarding food vendors please email us.

We do extensive promotion of the show to our email list of 30k+, our social media audience of 70+, our show partners as well as through poster distribution via our local street teams. We send vendors digital and printed marketing materials and expect them to promote the show thoroughly to their audience. 

general show FAQ

We will be adhering to strict safety guidelines from both the cities and counties where shows will take place including but not limited to:

  • Booths will be placed ten feet apart
  • Attendance will be limited and monitored by staff
  • Social distancing will be mandatory and monitored by staff
  • Masks will be required at the entrance and monitored throughout the event (enforced by staff)
  • Hand sanitizing stations will be placed throughout the show
  • Guests are required to sanitize their hands as they enter booths
  • Each booth will have hand sanitizer
  • Unfortunately there will be no food allowed and DIY activities will be limited

Generally, shows take place in the spring (May-June) and fall (November-December). Show dates and locations here. Sign up for our newsletter for updates.

We typically have between 100-200 vendors at each show. We usually offer two booth sizes, large: 10’×10’ and small: 4’×6’. We are limited to only one booth space per vendor.

Unfortunately situations that are beyond our control happen and may force us to postpone Patchwork Show. If this happens, your booth fee will automatically transfer to the new date of the postponed show.

patchwork junior FAQ

Patchwork Junior is a section of our shows dedicated to showcasing emerging makers under 18 years old. We believe that it’s never too early to start learning about the joys of making and entrepreneurship which is why we want to give young makers a chance to experience what it’s like to apply to and participate in a craft show.

Each Patchwork Show location has a Patchwork Junior section.

Crafty kids under the age of 18 who want to have the experience of applying for and participating in a craft show.

Patchwork Junior booths are 4’ deep x 6’ wide. Patchwork Junior booths are $20 and there is no application fee. If your child is not accepted the booth fee will be refunded to you in full.

Our criteria for Patchwork Junior applicants is: they make or design their items themselves and they are under 18 years old. We’ll also review their answer to why they make things and want to participate in the show. Our jury will review the applications and refund the booth fee to any Junior Applicants who aren’t accepted. While we would love to accept every Patchwork Junior applicant, please note that we only have a limited amount of Patchwork Junior booths, therefore depending on the number of applicants, all children may not be accepted.

All Patchwork Junior vendors must have an adult present in their booth at all times during the show and set-up. Patchwork Junior is a separate section at the shows meaning that if you and your child are both accepted as vendors you will likely not be able to be placed next to each other, so another adult will need to be present at your child’s booth.