PATCHWORK SHOW – VENDOR INFORMATION
UPDATE: SPRING SEASON HAS BEEN POSTPONED DUE TO COVID-19.
Any updates will be posted here and sent to our mailing list via email.
Patchwork Show Applications:
Vendor applications are open and available below. Please read the important info on this page BEFORE applying. Click here to join our vendor mailing list and you’ll be notified when applications open.
Spring 2020 Application Schedule:
Applications open: February 20, 2020
Application close: Rolling applications due to COVID-19
Vendor accept/decline notifications sent: Once we have dates for the shows, we’ll reach out to you with your accept or decline notice.
Spring 2020 Patchwork Show Applications:
Click the appropriate application for your business below to apply.
How do I make the most out of my vendor experience at Patchwork Show or any craft show?
Check out our online workshop Craft Show Success which gives you the tools, resources and confidence to prepare for and make the most of your time at craft shows so you can make money, build your customers base as well as your creative community plus get exposure for your brand.
When and where are the next Patchwork shows?
When will I know if I’ve been accepted?
See the top of this page for the application schedule.
How much are booths?
Booth prices vary depending on size and location. Booth fees are noted on the application. All applications include a non-refundable $15 application fee that covers administrative and jury costs. Current booth fees are $120 – 4×6 craft vendor, $165 – 10×10 craft vendors, $175 – craft truck, $165 – 10×10 pre-packaged food and $200 – food truck.
What does my booth fee include?
Your booth fee includes a place for you to set-up. We don’t provide any tents, tables, chairs, electricity or any other set-up items. We also don’t rent additional equipment. There is NO Wi-Fi or electricity at any locations.
What do I need to know about set-up and booths?
Detailed set-up information will be emailed to you if you are accepted to the show. In the meantime, here is some helpful information.
Santa Ana, Long Beach and Oakland shows are outdoors – 10×10 vendors usually bring a pop-up tent and 4×6 vendors usually bring some type of patio umbrella. You are not required to provide a tent or umbrella for your booth but we suggest it, since it gets quite hot in the sun. 4×6 booths are 4 feet deep and 6 feet across. Set-up for these shows is the morning of the event, usually starting at 8:30am. Shows can get windy, so we suggest bringing weights and adjusting your booth in case of wind. (The Ventura show location is TBA and may be outdoors).
The Santa Rosa show is indoors – No tents are allowed at this location unless you are in a special outdoor booth. Sometimes we have a day before set-up option for these shows, vendors will be sent details on set-up.
*Please note that Patchwork Show is a rain or shine event and we do not refund vendors due to unseasonable weather.
How often does Patchwork happen?
Patchwork Show happens in the spring and winter (usually May/June & November/December). We currently have events in California in Santa Ana, Long Beach, Oakland, Santa Rosa and Ventura. Please click here to join our vendor mailing list and be notified about upcoming Patchwork Shows.
What do you do with my booth fee if I’m not accepted?
If you are not accepted, we will refund your booth fee within seven business days of the regret notification. Your $15 application fee will not be refunded.
What is Patchwork Show looking for in a vendor?
We are looking for unique products, handmade items, and a variety of creations to give the show a cohesive varied feel. Patchwork Show staff chooses vendors through a jury process based on product originality and quantity in each category. Please make sure you take good pictures of your products, they speak volumes! We DON’T accept vendors who resell products that are not designed by them Ie: things like Mary Kay or Scentsy candles. Patchwork Show vendors must design their products and/or make their products. We do accept a small number of well-curated vintage vendors.
Check out our online workshop Craft Show Success which gives you the tools, resources and confidence to prepare for and make the most of your time at craft shows so you can make money, build your customers base as well as your creative community plus get exposure for your brand. You can also click here for our tips on submitting a successful craft show application.
How many vendors exhibit at Patchwork Show events?
We typically have between 100-200 vendors at each show. We usually offer two booth sizes, large: 10×10 and small: 4×6. We are limited to only one booth space per vendor.
Can I share a booth?
Patchwork Show does not offer shared booths, BUT you can apply for a small booth (4×6).
What if I need to cancel?
If you need to cancel you must do so four weeks before the show for a refund of your booth fee (application fees can’t be refunded). If you cancel after that, you forfeit your booth fee. Patchwork Show is a rain or shine event meaning we don’t refund vendors, cancel or reschedule the show due to unfortunate weather.
Do I need a seller’s permit?
Legally, to sell anything anywhere in the state of California you must obtain a seller’s permit from CA State Board of Equalization and collect sales tax for all sales. Some cities where we hold Patchwork Show may ask for a copy of your permit. There also may be additional temporary city seller’s permits required. Info will be on the application. Patchwork Show is not responsible for collecting or making sure you collect and report tax revenues.
Food vendors please note:
We don’t accept any prepared food vendors (aside from food trucks). All food vendors must either be food trucks or pre-packaged food. Food vendors MUST FILL OUT THE FOOD APPLICATION and submit your health department permit paperwork WITH your application, details are HERE. Once your application is approved, we will send you an email for TFF permit for the given county of the event you applied for. For questions regarding food vendors please email us.
Please fill out the experience booth application (when applications are open, it will be at the bottom of this page). Feel free to email us with any questions. The subject your email should be the show you are applying for + the name of your non-profit/community group. We accept a few groups per season, and you must be engaging in an activity during the event (not just table + flyer set-up).
What if I’d like to offer a service or experience at Patchwork Show and/or advertise my business or service?
We have a very limited number of Experience Booths at each location. Experience Booth vendors provide a free service or experience (tip/suggested donations jars are permitted) for Patchwork Show guests in exchange for a complementary booth at the show. We share about Experience Booths on our social media and in our newsletter. Some examples of Experience Booths include DIY crafting, tarot readings, face painting, some types of musicians, massages, yoga, etc. Experience booths are not intended for handmade vendors. However, if you are a handmade vendor who is interested in providing an experience as an extension of your booth in exchange for a discount, please fill out our craft vendor application. If you’d like to apply for an experience booth, please fill out the experience booth application.
Info about Patchwork Junior (for makers under 18 years old):
What is Patchwork Junior?
Patchwork Junior is a section of our shows dedicated to showcasing emerging makers under 18 years old.
Why did you create Patchwork Junior?
We believe that it’s never too early to start learning about the joys of making and entrepreneurship which is why we want to give young makers a chance to experience what it’s like to apply and participate in a craft show.
When and where is Patchwork Junior?
Patchwork Junior will debut at our Fall 2016 shows at all three locations.
Who should apply for Patchwork Junior?
Crafty kids under the age of 18 who want to have the experience of applying for and participating in a craft show.
How much is a Patchwork Junior booth?
Patchwork Junior booths are $20 and there is no application fee. If your child is not accepted the booth fee will be refunded to you in full.
How big is a Patchwork Junior booth?
All Patchwork Junior booths are 4 feet (deep) by 6 feet (wide).
Is there a jury for Patchwork Junior or does every applicant get in?
Our jury will review the applications and refund the booth fee to any children who aren’t accepted. While we would love to accept every Patchwork Junior applicant, please note that we only have a limited amount of Patchwork Junior booths therefore depending on the number of applicants, all children may not be accepted.
What is the criteria for Patchwork Junior applicants?
Our criteria for Patchwork Junior applicants is: they make or design their items themselves and they are under 18 years old plus we’ll also review their answer to why they make things and want to participate in the show.
What else do I need to know before I assist my child in applying?
All Patchwork Junior vendors must have an adult present in their booth at all times during the show and set-up.
PLEASE NOTE: Patchwork Junior is a separate section at the shows meaning that if you and your child are both accepted as vendors you will likely not be able to be placed next to each other, so another adult will need to be present at your child’s booth.
How can my child apply?
When applications are open you’ll see a link at the top of this page to the “Patchwork Junior Kid’s Application”.