vendor details and application info
*Notification Emails will be sent Oct 2
FALL 2023 SEASON SHOW DATES:
LONG BEACH: OCTOBER 29, 2023
VENTURA: NOVEMBER 5, 2023
TUSTIN: NOVEMBER 12, 2023
OAKLAND: NOVEMBER 18, 2023
REDWOOD CITY: NOVEMBER 26, 2023
SEBASTOPOL: DECEMBER 2, 2023
SAN PEDRO: DECEMBER 10, 2023
EL SEGUNDO: BACK IN SPRING 2024
I’d love to be a Patchwork Show vendor!
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"You are truly awesome. I have been in business for nine years and I think you run my favorite show ever. It's affordable, it's organized, it's fun and quirky and crafty while still being really high quality… and most importantly, you guys care and that shines through."
-Dani, patchwork show vendor
VENDOR APPLICATIONS ARE NOW CLOSED. CLICK A CATEGORY BELOW TO JOIN THE WAIT LIST.
CLICK A CATEGORY BELOW TO APPLY!
Join the mailing list to receive updates when applications open for our Spring 2024 season.
"I wanted to take the time to thank you so much for an amazing event. Not only was the staff incredibly sincere and helpful, the entire show was the best I've participated in."
-Kelly, patchwork show vendor
application process FAQ
application process FAQ
Check the vendor application schedule on the top of this page for open and close dates.
Booth fees vary based on location, below are the current booth fee ranges. Please see page two of the application for exact fees at each location.
4’x6′ – $95-$115
10’x10′ – $145-$165
Craft & food trucks – $150-$175
Food 10×10 – $150-$165
Junior (under 18 booths) – $20
Check the vendor application schedule at the top of this page.
If you are not accepted, we will refund your booth fee within seven business days of the regret notification. Your application fee will not be refunded.
Once applications close, we’ll open our waiting list. After a waiting list applicant is approved by the jury, they will be placed on the waiting list on a first come first serve basis. If a booth becomes available, we will email the applicant for confirmation and payment.
booth and setup FAQ
booth and setup FAQ
Booth fees are noted on the application and vary based on size and festival location. All applications include a non-refundable $15 application fee that covers administrative and jury costs.
Your booth fee includes space for you to set-up. We don’t provide any tents, tables, chairs, electricity or any other set-up items. We also don’t rent additional equipment. There is NO Wi-Fi or electricity at any locations.
Detailed set-up information will be emailed to you if you are accepted to the show. In the meantime, here is some helpful information.
FOR OUTDOOR BOOTHS: Small booths are 4’x6’ and large booths are 10’x10’. Large booth vendors usually bring a pop-up tent and small booth vendors often bring some type of patio umbrella. You are not required to provide a tent or umbrella for your booth but we suggest it, since it gets quite hot in the sun. Small booths are 4 feet deep and 6 feet across. Set-up for these shows is the morning of the event, usually starting at 8:30am. Some shows can get windy, so we suggest bringing weights and adjusting your booth in case of wind.
*Note: The Tustin show is outdoors in a lot. The ground is packed dirt with some rocks.
FOR INDOOR SHOWS: No tents are allowed at indoor shows unless you are in a special outdoor booth. Sometimes we have a day before set-up option for these shows but usually set up will be the morning of show starting at 8:30am.
*Please note that Patchwork Show is a rain or shine event and we do not refund vendors due to unseasonable weather.
Patchwork Show does not offer shared booths, but you can apply for a small booth.
Patchwork Show vendors get creative and utilize their space well. You can find booth inspiration in our gallery of past shows.
general vendor FAQ
general vendor FAQ
We are looking for unique products, handmade items, and a variety of creations to give the show a cohesive yet varied feel. Patchwork Show chooses vendors through a jury process based on product originality, quantity and branding in each category. Please make sure you take great pictures of your products, they speak volumes! We DON’T accept vendors who resell products that are not designed by them Ie: things like Mary Kay or Scentsy candles. Patchwork Show vendors must design their products and/or make their products. We do accept a small number of well-curated vintage vendors.
Check out our online workshop Craft Show Success which gives you the tools, resources and confidence to prepare for and make the most of your time at craft shows so you can make money, build your customer base as well as your creative community plus get exposure for your brand. You can also click here for our tips on submitting a successful craft show application.
If you need to cancel you must do so four weeks before the show for a refund of your booth fee (application fees can’t be refunded). If you cancel after that, you forfeit your booth fee. Patchwork Show is a rain or shine event meaning we don’t refund vendors, cancel or reschedule the show due to unfortunate weather.
Legally, to sell anything anywhere in the state of California you must obtain a seller’s permit from CA State Board of Equalization and collect sales tax for all sales. Some cities where we hold Patchwork Show may ask for a copy of your permit. There also may be additional temporary city seller’s permits required. Info will be on the application. Patchwork Show is not responsible for collecting or making sure you collect and report tax revenues.
We have a very limited number of Experience Booths at each location. Experience Booth vendors provide a free service or experience (tip/suggested donations jars are permitted) for Patchwork Show guests in exchange for a complementary booth at the show. We share about Experience Booths on our social media and in our newsletter. Some examples of Experience Booths include DIY crafting, tarot readings, face painting, some types of musicians, massages, yoga, etc. Experience booths are not intended for handmade vendors. However, if you are a handmade vendor who is interested in providing an experience as an extension of your booth in exchange for a discount, please fill out our Craft Vendor Application. If you’d like to apply for an Experience Booth, please fill out the Experience Booth Application.
Please fill out our Experience Booth Application. Feel free to email us with any questions. The subject your email should be the show you are applying for + the name of your non-profit/community group. We accept a few groups per season, and you must be engaging in an activity during the event (not just table + flyer set-up).
We don’t accept any prepared food vendors (aside from food trucks). All food vendors must either be food trucks or pre-packaged food. Food vendors MUST FILL OUT THE FOOD APPLICATION and submit your health department permit paperwork WITH your application, details are HERE. Once your application is approved, we will send you an email for TFF permit for the given county of the event you applied for. For questions regarding food vendors please email us.
We do extensive promotion of the show to our email list of 30k+, our social media audience of 70+, our show partners as well as through poster distribution via our local street teams. We send vendors digital and printed marketing materials and expect them to promote the show thoroughly to their audience.
general show FAQ
general show FAQ
Patchwork Show will adhere to the government and local COVID health & safety regulations that are in place at the time of the show. This may include social distancing and masks.
We typically have between 100-200 vendors at each show. We usually offer two booth sizes, large: 10’×10’ and small: 4’×6’. We are limited to only one booth space per vendor.
Unfortunately situations that are beyond our control happen and may force us to postpone Patchwork Show. If this happens, your booth fee will automatically transfer to the new date of the postponed show.