*Please forward all health permit requirements outlined below to spaulding@dearhandmadelife.com
We’ve streamlined our permitting for our Patchwork Show food vendors.
Please read all the instructions as many things have changed! Listed below is everything you will need to know for all our different types of food vendors.
ALL food vendors must complete their health department permitting applications and pay health permit fees as part of their booth applications.
All health department paperwork must be submitted to us within 24 hours of submitting your vendor application. If we do not receive your health department paperwork, your application will be deleted and you will forfeit your application fee.
HOW TO DETERMINE THE APPROPRIATE PERMIT APPLICATION FOR YOUR BUSINESS:
Please find the location(s) you’re applying for below, determine which category applies to you and follow the instructions for your category as each city and category have different requirements.
HOW TO SUBMIT YOUR PERMIT APPLICATION:
All the following health permitting applications must be downloaded by you, filled out appropriately, and sent into spaulding@dearhandmadelife.com and must be in PDF format (pictures taken with your phone are NOT acceptable). If you do not have access to a scanner, please see the bottom of this page for instructions.
HOW TO PAY YOUR PERMIT FEES:
If you are accepted to any of our shows, you will be contacted to pay (via Paypal) the health department permitting fees appropriate to the county and residing health department. We will add the Paypal processing fees to all permit fees.
PREVIOUS VENDORS: Please read all the instructions as things have changed this season!
We’re looking forward to having a successful season with you!
LONG BEACH FOOD VENDORS
Long Beach Food Vendors go here for permitting information and here to see a sample of a hand washing station for your booth.
Long Beach – Packaged Food, No Sampling or Pre-Packaged Samples:
Must have canopy covering booth. Click here for TFF application. The self-checklist included with the TFF application should be in your booth on the day of the event. The health inspector will need to see it to inspect your booth.
PLEASE NOTE: If you are selected to be a vendor in Long Beach, you will receive an email to pay your additional health permit fee of $77 at a later date.
Long Beach – Packaged Food, Sampling: Category 1-B:
Must have canopy and own hand-washing station. Click here for TFF application. The self-checklist included with the TFF application should be in your booth on the day of the event. The Health inspector will need to see it to inspect your booth.
PLEASE NOTE: If you are selected to be a vendor in Long Beach, you will receive an email to pay your additional health permit fee of $105 at a later date.
Long Beach – Prepared Food (Unpackaged): Category 2:
*Please note we will be taking a break from including these types of vendors as the logistics are more demanding than other vendor types. Please email Spaulding at spaulding@dearhandmadelife.com if you have questions.
Long Beach – Food Truck:
Please attach your current business license, vehicle registration and health permit to the application here and send everything to spaulding@dearhandmadelife.com. Make sure to have your current vehicle registration ticket on the window of your vehicle or you will be fined by the City of Long Beach.
*PLEASE NOTE: If your business license is in any other county than Los Angeles County, you must fill out a TFF application (here) and will be notified to pay an additional fee of $145 if you are selected to be a vendor. The self-checklist included with the TFF application should be in your booth on the day of the event. The health inspector will need to see it to inspect your booth.
If you are an ice cream cart or truck (regardless of your MFF permitting) you MUST fill out a TFF.
Long Beach – Cottage Kitchen:
Please send a copy of your business license and cottage permit to spaulding@dearhandmadelife.com. See below for instructions if you don’t have a scanner. Please make sure you rename the file you’re sending following the formula listed in Step 5 of the Scannable directions below.
SANTA ANA FOOD VENDORS
Santa Ana Food Vendors click here for general information, here for operational requirements for your booth, and here for sampling guidelines.
Santa Ana – Packaged Food, NO Sampling: Category 1-A:
Must have canopy covering booth. Click here for TFF application. The self-checklist included with the TFF application should be in your booth on the day of the event. Please make sure to fill out the 1A Checklist. The health inspector will need to see it to inspect your booth. *If you utilize a shared kitchen, please see note below.
PLEASE NOTE: If you are selected to be a vendor in Santa Ana, you will receive an email to pay your additional health permit fee of $66 at a later date.
Santa Ana – Packaged Food, Sampling: Category 1-B
Must have canopy and own hand washing station. Click here for TFF application. The self-checklist included with the TFF application should be in your booth on the day of the event. Please make sure to fill out the 1B checklist. The health inspector will need to see it to inspect your booth. *If you utilize a shared kitchen, please see note below.
PLEASE NOTE: If you are selected to be a vendor in Santa Ana, you will receive an email to pay your additional health permit fee of $66 at a later date.
Santa Ana – Prepared Food (Unpackaged): Category 2:
*Please note we will be taking a break from including these types of vendors as the logistics are more demanding than other vendor types. Please email Spaulding at spaulding@dearhandmadelife.com if you have questions.
Santa Ana – Food Truck:
Please send your current business license, vehicle registration, and health permit to spaulding@dearhandmadelife.com. See below for instructions if you don’t have a scanner. Please make sure you rename the file you’re sending following the formula listed in Step 5 of the Scannable directions below. Make sure to have your current vehicle registration ticket on the window of your vehicle or you will be fined by the residing health department.
*PLEASE NOTE: If your business license is in any other county than Orange County, you must fill out a TFF application (here) and will be notified to pay an additional fee of $127 if you are selected to be a vendor. The self-checklist included with the TFF application should be in your booth on the day of the event. The Health inspector will need to see it to inspect your booth.
Santa Ana – Cottage Kitchen:
Please send a copy of your business license and cottage permit to spaulding@dearhandmadelife.com. See below for instructions if you don’t have a scanner. Please make sure you rename the file you’re sending following the formula listed in Step 5 of the Scannable directions below.
Santa Ana – Shared Kitchen:
PLEASE NOTE: Orange County Health began requiring ALL vendors to have their own permits for Shared Kitchen status in addition to completing the TFF application above. If you are using a Shared Kitchen ONLY for this event, you’ll need the Limited Term Agreement. If you use a shared kitchen for your business on a regular basis then you need a Shared Kitchen Review Form. The review fee is $133 and then the county will charge you an annual permit fee. Please contact Britney Nguyen at BrNguyen@ochca.com for more information.
OAKLAND FOOD VENDORS
ALL Oakland food vendors click here for information regarding permitting for this event. IF you are selected as a food vendor, we’ll notify you to begin your online TFF application process directly through the county website. You’ll need to submit your TFF application no later than October 1st, 2019. There is nothing you need to submit at this time.
PLEASE NOTE: We are not permitted to have any prepared food booths (except food trucks) at this location.
VENTURA FOOD VENDORS
Ventura food vendors click here for information about permitting. If you are placed outside, you will need a canopy/tent in addition to the requirements below. Please note: There can be no changes to our Event Organizer permit to the county after October 1st, 2019. NO EXCEPTIONS.
Ventura – Packaged Food, Sampling: Category 1:
Must have own hand washing station. Click here for TFF application. We will not be including open food at this event. Pre-packaged with open sampling in this category only.
PLEASE NOTE: If you are selected to be a vendor in Ventura, you will receive an email to pay your additional health permit fee of $121 at a later date.
Ventura – Packaged Food, No Sampling: Category 2:
Must have own hand washing station. Click here for TFF application.
PLEASE NOTE: If you are selected to be a vendor in Ventura, you will receive an email to pay your additional health permit fee of $64 at a later date.
*PLEASE NOTE: The Fairgrounds will not allow us to have any food vendors selling consumables at the show, only packaged food that will be taken away and eaten later.
SANTA ROSA FOOD VENDORS
Santa Rosa food vendors click here for information from the county about permitting. Please note: There can be no changes to our Event Organizer permit to the county after October 1st, 2019. NO EXCEPTIONS.
ALL FOOD VENDORS Must fill out either a commissary agreement found here.
For more Sonoma County cottage food information, click here.
ALL FOOD VENDORS including cottage food (except food trucks/carts) must fill out a TFF application and send it to spaulding@dearhandmadelife.com. Please bring your completed TFF checklist to the show for the health inspector to review.
We only accept the following food vendor categories:
Minimal Prep: Your fee will be $183
Prepackaged/no food prep: Your fee will be $91
Prepackaged/bottled or canned. Your fee will be $91
* If you are a FOOD TRUCK you must fill out an MFF application and send it to spaulding@dearhandmadelife.com. For more Sonoma County food truck/cart information, please visit here.
PLEASE NOTE: If you are selected to be a vendor in Santa Rosa, you will receive an email to pay your additional health permit fee at a later date.
INSTRUCTIONS TO SEND YOUR PERMIT APPLICATION IF YOU DON’T HAVE ACCESS TO A SCANNER:
You can download a free app on your smartphone called Scannable. This app allows you to take a photo with your phone and turns it into a high resolution PDF that you can email directly from your phone.
After you’ve downloaded the app, follow these instructions:
- Go to settings and make sure the file type is PDF.
- Using the app, hover your phone over the first page of your application. The app will do all the work for you. It will snap a photo of your document, change its format and save it in your dock while it looks for the next page.
- Turn the page of your application and let the app capture each page of the permit or other items you are including in your application.
- Once you’ve captured each page, click on the blue check mark. This will bring up every page you captured in one document.
- At the bottom of the screen is a white tab with blue writing that says “Scannable Document.” Click on that and change the name to say: PW [short hand for the city: LB for Long Beach, SA for Santa Ana, VEN for Ventura, OAK for Oakland] fa 19 – [your business name] Ex: Your business name is ABC Foods and you’re applying for Long Beach – your file name should be: PW LB fa 19 – ABC Foods. Click Done.
- Click the blue “Send” button at the bottom left of your screen.
- Click “Mail”.
- Please send to Spaulding’s email address: spaulding@dearhandmadelife.com
- That’s it! You’re all done!
- If you don’t have a smartphone or have issues with the app, most copy centers have scanners.
